- Keep numbers as low as possible if decisions need to be made.
- Schedule meetings for precise times, like 10.15.
- Maximum duration one hour ideally.
- Keep meetings shorter by starting at 11.30 a.m. or 4.00 p.m.
- Prune – the number and size of meetings.
- Remember the first 2 minutes set the tone, so start crisply.
- Environment – no interruptions.
- Prepare a timed agenda, which will force the pace.
- Understand the type of meeting:
monitoring progress – short, formal, tough, efficient, chart
team – regular, short, confidential, positive, all have 5 minutes to speak
problem-solving – focus on problem, safe to suggest ideas
Clear objective –
agreed by all
Everyone agrees finish time to aim for.
Each topic: summarise the arguments on either side before opening the debate.
Group problem-solving rules:
avoid compromise or voting if possible
appoint someone to wear the black hat (think about what might go wrong)
no talking-over or dividing into sub-groups
use visual aids to take control
summarise when itâ€™s swinging your way
assigned to one person only (and accepted)
issued immediately afterwards (e-mail or photocopy hand-written)
followed up at the next meeting or before
Summarise actions at the end